How to Negotiate Physician Reimbursement Rates

How to Negotiate Physician Reimbursement Rates

 

Initial physician reimbursements rates are rarely determined by experience or skill. More often, payers will start with the lowest reimbursement rates in the contract. The good news is that you can renegotiate your reimbursement rates. This can seem intimidating, especially if you practice on your own or are part of a smaller practice, but you actually have more tools at your disposal than you think. With a strong case and plenty of research, you may be able to renegotiate and get more money for you and your practice. Learn more about how to negotiate physician reimbursement rates below.

Do Your Homework

As a physician, your job is to provide care to patients and ensure their health and quality of life. Insurance companies are less interested in patient care and more invested in maintaining financially solvent and pleasing stakeholders (mainly comprising employer groups and the patients who pay premiums). Understanding where your interests overlap is a big part of negotiating physician contracts. That often starts with numbers, figures, and other hard statistics that show concrete evidence of why you deserve higher reimbursement rates as a health care provider.

That means doing some homework and understanding the value that you provide in quantifiable numbers in order to use them in payer contract negotiations. Analyze your payers’ fee schedules and determine where you break even. It may help to also look into any special concerns that the payer might have. For instance, they may be most interested in keeping hospitalization rates low as part of their payer strategy. Come prepared to the negotiations with any numbers that could show how you and your practice accomplish that.

Know and Show Your Value

Knowing your practice’s value and being able to demonstrate are the keys to increasing your reimbursement rate. That value is built by an analysis of your strengths, weaknesses, opportunities, and threats.

  • Strengths refer to any positive internal attributes that you and your practice provide. This can range from fields of expertise to high patient satisfaction.
  • Weaknesses are any areas where your practice might be lacking and could see some improvements. This may include staffing problems and outdated medical equipment.
  • Opportunities are any external factors that can have a positive impact on your practice, usually in conjunction with your existing strengths. Opportunities can contribute to further growth and expansion into new fields.
  • Threats are external factors that can cause potential issues for your practice. For example, a competing practice opening within your neighborhood poses a potential threat.

Be prepared to have data available that demonstrates each of these items. Payers are usually the most interested in weaknesses and threats. 

Review Existing Contracts

Unless you have already been through a round of negotiations, chances are that your reimbursement rates have not changed. Accounting for inflation, you are likely losing money if you have the same rate. To address this issue, look at your existing contracts to determine any payers who may not have sent or signed any updated terms of agreement recently. It is also a good idea to understand the expiration date on your existing contracts and the amount of time necessary to send your suggested changes during the provider contracting process.

Request Cost-of-Living Increases

If you are having trouble getting your payers to agree to any of your data points or negotiations, at least ask for a cost-of-living increase. Cost of living comprises staff salaries, rent, and other common overhead costs. Most payers should not have a problem increasing your money if the expenses to run your practice have increased. If your practice experiences issues from cost-of-living expenses and goes out of business, any patients insured through the payer will have to go elsewhere, and payers don’t want to lose business.

Be friendly but firm in your negotiations, and do your best to find a common ground. If all else fails, have an expert look at your reimbursement contracts to detect potential problem areas. 

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